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The Top 5 Reasons Why Your Company Still Needs Office Printers

Nov 29, 2021

Many people believe that having workplace printers at your company is a thing of the past. Many firms have adopted the concept of going paperless. Going paperless has no disadvantages. It’s a great method to save space on your web server while also being environmentally friendly. Especially in offices where multifunction printers are utilized it is undoubtedly better to deal and update documents online without having to manually scan them .

However, having a 100% paperless company may not be as advantageous as you may believe. Even in this fast-paced digital world, office printers and paper copies are essential for your company’s success. It’s essential to keep both printed and online content in your business plans if you want to create a well-rounded, multi-faceted company. There is a huge demand for Canon laser printer in Delhi corporate offices.

Here are the top five reasons why we believe having workplace printers is still necessary :

  1. You don’t use paper, but do your customers use it? 

Even if your workplace is paperless, it does not guarantee that all businesses and consumers are on board. Your business structure differs from that of other companies, and removing office printers may not be as effective for them as it is for you.

 For example: Assume you work for an office supply firm and are in charge of sending monthly bills to your customers for the things they’ve purchased. You send your clients invoices online, through PDF, because your firm is digitally based and paperless. This procedure quickly becomes an issue since one of your clients is a locally owned business that hardly ever uses a computer. They won’t be able to see their invoice, which will annoy not only them but also you. This will make it more difficult for them to get their bill, and much more difficult for you to obtain payment. It’s all about giving clients additional ways to contact you and doing business with them easier. So it is very important to have an office printer for your office. Express Digital system is one of the best Canon Laser Printer dealer in Delhi that offers a wide selection of printers at a low cost.

  1. Hard copies can survive technological issues :

We know that computers crash for a variety of reasons that we may never be able to predict. In the worst-case situation, your company’s data, papers, and spreadsheets might be permanently deleted, leaving you panicking and probably, delaying the completion of major projects. It would be unnecessary to keep hard copies of every document your organization creates. However, hard copies of personal and business data that you can’t afford to lose should be kept. Accounting paperwork, staff information, and corporate regulations may all be printed using office printers.

Even keeping paper copies of your yearly marketing and sales plans or objectives is a good idea since it assures that if something goes wrong with your company’s technology, you won’t have any trouble recovering these crucial documents. Many businesses take Canon printer on rent rather than purchasing them.

  1. The impact of holding something in your hand :

The reason for this is quite simple. People sometimes just want to hold something in their hands. Especially the employees.

 Some people prefer to work off of a paper that they can physically touch and edit rather than looking at it on a computer screen, depending on their personality type. Indeed, being able to highlight and hand write comments on a page has its advantages. Providing your staff with the option of working on a physical piece of paper produced from your workplace printer might potentially boost your organization’s productivity.

  1. Personalised notes will make all the difference :

There has been a tendency of getting rid of all printed items that used to arrive in our home and office mailboxes. Before the internet took off, our mailboxes were flooded with advertisements and mailers, which we would usually scan over and put in the garbage. However, it appears that we have shifted from receiving a large number of letters to receiving none. Even if it’s just once in a while, it’s still nice to get something in the mail that’s addressed particularly to you.

Sending tiny mailers or discounts to your consumers is a great way to show your commitment to them while also making them feel valued and unique. Even a brief, personalized note may make all the difference in maintaining and growing your relationship with your consumers.

  1. Don’t Limit Yourself, contact as many companies as you can :

This is the most important reason why office printers are crucial for your business since it ties together the other four reasons. If your company has gone paperless and has eliminated all workplace printers, you are restricting your company’s success.

We all want to make sure that our company’s products and services reach as many individuals as possible. To achieve so, we can’t just target online audiences with our advertising and promotional materials. One of the simplest methods to immediately connect someone to your internet activities is to incorporate and distribute real print items such as flyers and pamphlets. After viewing your firm on paper, they will research you further online.

These are the top five reasons why a business requires a printer. Express Digital Systems also offers Canon High Speed Scanners in addition to Canon printers.

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